In TaskTrek, all versions or multiple versions of a particular document are stored in one place and new files in another place. This way, all your data is beautifully organized and fed into the system enabling easy and quick access to your relevant files. Thereby, demystifying your information storage and cut through the clutter of abundant data.
Sweeps the mess
As we begin to work on any project or client or activity, in the process, we keep adding on folders with relatable information in our storage drives on our computer or laptop or external hard drive. Many of these folders contain files that are old, outdated or draft versions juxtaposed with final approved documents. It turns out to be a mishmash of data leading to nothing but confusion. Much more, if your data files are all scattered, some as attachments on email server (e-mails), others on file server (computer drive) and still others on web (document management servers).
You need a solution that sweeps the mess and ensure no more in future, regardless of how many activities or projects or clients you are working for. TaskTrek with its Document Versioning feature does just that!
One and only place
Using TaskTrek, you need not depend on multiple servers for your office communication and storage needs. It is one place, on web, that is available 24 X 7 to address to all your internal communication and information storage with additional advanced features for resource management and activity management converged into one robust solution.
Tracks old and new
With the help of Document Versioning feature, you can track all your old and new versions of a particular document in one place. Ie. Say you are working on a contract for your newly established client. On TaskTrek, first you will upload a new file 'contract'. Next time around, if there is any change made to this contract document, instead of having to upload a new file and renaming it you will upload a 'new version' of it by clicking on the 'upload new version' key in the file section. Consequently, you will do that for next n-actions on the contract. Each time when you upload a new version of any document the system will ask you to feed in a comment or message. Here you can mention the changes made to the file. It is essential that you add the comment to benefit most from using the document versioning feature.
This way you can end up having one section with all versions grouped together and chronologically assembled automatically. Even if you run out words to rename your file, it is absolutely fine coz' the system puts in an ascending number to your file any which ways when uploaded. I.e (1, 1.1, 1.2…). Not only this, you can change the automatic setting or labeling generated by the system.
For any document or file with more than one version, there will appear an icon 'version history' next to the file. A mouse over on this icon will provide you details such as file number, date and time of upload, name of the person who has uploaded the file, comment or message and link to download the version. The newest version of the file will feature on the top. even having to open individual files, you can know the corrections made by a single mouse over, in one glance.
Easy to locate
With Document Versioning, it is very easy to locate your files, with zero confusion on which one is the correct file or the one you need, and saves your time renaming files or opening each one of them to check for the right one.
If you have to upload files which are two different ones, then you will simply upload them on TaskTrek as new file not new version!
This feature is given keeping in mind basic challenges we all face at work. Ad agencies, law firms, financial firms, marketing firms, research agencies, and media find it most useful that they constantly innovate and juggle to shell out the best output.